Including the numbers 0 to 9 and A to Z in Arabic and Latin, all in their uppercase and lowercase dimensions. name; for example, ANSI American National Standards Institute. Index your files.
Identify and compare the different types of filing equipment used to file health records 13. Alphabetic filing rules are written for one purpose: to make retrieval easy through consistency in filing. A K Electric. Some traditional filing systems treated Mac/Mc names as if the prefix were a letter such as a putative "Mc" between L and M or between M and N in the alphabet. Create separate piles for each letter of the alphabet and keep the piles This will allow you to get an idea of the total quantity of files in the system. For example, Little Playhouse School has 3 units, Gardeners Glen has 2 units and Divide the Filing Segment into Filing Units. Do not translate umlauts to e (i.e. Name of individuals are transposed when filed as follows: last name, first name or initial, then middle name or initial. There are several rules applying to alphabetical filing. A file with an alphabetic heading is also easier to identify when its out of the file system and in use. According to the american library association, filing alphabetically is done in ascending order of the alphabet beginning with a and finishing with z. We offer all the different types of alphabetical labels for file folders found today. In the examples that follow, the / marks off the separate filing units.) Unit one (Key unit) Last name. 
4. Alphabetic Indexing Rules / With 3.5" Disk - 3rd edition. 2. There are disadvantages to alphabetic filing when the number of files Slideshow 1651188 by mali Newdeal Marine Works of America Suncity Shipbuilding Corporation Sun City Tannery. Ignore the hyphen and file the two words as one unit. Most business names fall into one of six standard categories. First name. For example, 7, 6, j, h,m, p, and 10 are alphanumeric characters, including *, &, and @. Rules for Alphabetic Filing There are three types of alphabetic ling: (1) letter by letter (in which spaces between words are disregarded), (2) word by word, and (3) unit by unit (in which every word, abbreviation, and initial is considered a separate unit). Files are kept in the order that they are received. We are filing business names like this: 3F Co A 650 Business Practices 658 Management etc. As for mc or mac, what are your filing rules? Alpha filing also has some disadvantages. Filed as business:single letter. 
Alphabetize personal names last first, then first names, then middle names or The complete learning package consists of a text-workbook and a computer tutorial program available in both Windows and Macintosh formats. do not file as ue, file as "u;" do not file as oe, file as "o"). Example: Clarence Coetzee Curnow Cyril. alphabetic filing system: A filing system in which files and documents are arranged in alphabetic order from A to Z. alphabetic index: A reference to a numeric file, organized alphabetically, that is used when the name or subject is known but not the assigned number. Files are kept in the order that they are received. A geographic filing system arranges files alphabetically or numerically based on geographic location. Rules of Alphabetizing in Business - Alphabetize any List! Rule 2: If the first letters are the same, file in terms of the second letter. Names with numbers appearing in other than the first unit are filed alphabetically and immediately before a similar name without a number (PIER 28 IMPORTS, PIER AND PORT Alphabetical filing is a way to organize printed documents based on one word of the document or files, which is often a name. Start studying 10 Rules Alphabetic Filing. When filing by name, file by the first letter (i.e., Langston Construction, Consistently following filing rules and procedures helps in rapid retrieval of information. View the full answer. Alphabetize nothing before something file incomplete names before similar complete ones. Records- To serve as the memory of an organization Filing/Storage Method-Alphabetic, Subject, Numeric etc. Objectives. Alphabetic Indexing Rules >Rule 1) Indexing Personal Names: indexed in this order Last name, aka (Surname) 1 st unit (key unit) First name (Given name) 2 nd unit Middle name (initial) 3 rd Unit # two. Alphabetic Filing Procedures. A. For libraries that arrange titles by the author's last name, it may be necessary to refer to a set of filing rules to determine the proper sequencing of works. D'Annunzio, Gabriele. This is the best answer based on feedback and ratings. Study Unit 1: Alphabetic Card Filing flashcards from Beverly Chong's Douglas College class online, or in Brainscape's iPhone or Android app. According to the american library association, filing alphabetically is done in ascending order of the alphabet beginning with a and finishing with z. Or we can thoughtfully and kindly and time-wastingly recall that people get muddled when Mac-names like Mackenzie are separated from Mc-names like McAlpine. Before putting the files into alphabetical order you have to decide what will be the a) This system does not work well with very large filing systems. Deere-Brown, Juan-Poivre. Geographic Filing Method.
13. PERSONAL NAMES: (1) all titles used with full personal names are the last unit. There are three versions of alphabetical filing rules: Letter by letter: In this version, spaces between the words are disregarded. Word by word: Here, each word is filed on the basis of the first letter. Unit by unit: Here, each word, abbreviation, and initial is considered as a separate unit. Alphabetical filing rules. Rule 6: PrefixesArticles and Particles A foreign article or particle in a personal or business name is combined with the part of the name following it to form a single indexing unit. History.
As for mc or mac, what Correct Alphabetical Filing [ 1 Answers ] It would appear that filing is done according to what school you attended. Subject Filing Method. We are Alphabetic Order . Indexing is the manner of placing each section of a title in the correct unit. The rules do not address the order of headings in classified arrangements based on the meaning or type of the words that constitute a heading (for example, arrangement of headings beginning with the same word in the order: personal names place names subjects). Index by titles, such as MD or Father, only after indexing through the last, first and middle names. An index is created to help locate the files. Bob Dylan is filed under D because it is the first letter in the last name of a real person. Alphabetic Indexing Rules / With Two 5"Disks - 3rd edition. OT 122 Chapter Three. The indexing order is not affected by a space between a prefix and the rest of the name, and the space is disregarded when indexing. Unit by unit: Here, each word, Your employee information will contain their job applications, resumes, tax/pension forms, personal details etc. Rules for Alphabetic Filing Business Names On the left side are holes for the papers, which are secured with metal clips. It is Rule 4: Names with Prefixes a last name that begins with a prefix (McLean or De Leon) considered one unit. Quickly put information in alphabetical order using this super duper free online tool. 11. Unit # three. (2) professional or seniority suffixes are the last unit. Determine the Order of Filing Units. They include: "mainstream words," "made-up words," "owner's name," For geographic filing, categories are arranged according to the geographic location of the source or destination of record.
Step 10. File a business as written, with two exceptions: If the name is that of an individual, file by last name first, or if the company name is so well-known that following the Knowing those rules will help you to establish and maintain order in any record-keeping, listing, or filing system which you might have or need. All filing is done to facilitate retrieving information. Numeric Filing Method. The numeric system is used to arrange records identified and referred to by number. Filing Rules: -All filing is done to facilitate retrieving information. This is logical, simple, mechanical, and American: Manhire before McAlpine. Name divided into 3 units. Select the Filing Segment. Operations Management questions and answers. Names without middle initial or middle name are filed first before the names with a middle initial or middle name An alphanumeric filing system mixes letters, numbers, and common mathematical symbols to make file names. ACE Repair Co. BBC Radio 1. 1. Elvis Presley is filed under P because it is the first letter in the last name. (The packet is the second in a set of nine on maintaining files and a library--CE 016 939-947.) Deere-Brown, Juan (Ignore the hyphen.) :rolleyes: Is there a correct rule of thumb for alphabetical filing. Rules once used for filing have been dropped for some newer computer systems, and the interfiling of Mac and Mc names is an example, according to a 2006 book. Dante Alighieri (Some Italian names of the 15th century or before are alphabetized by first name) D'Arcy, Pierre. 5)Titles. 10. The rules do not address the order of headings in classified arrangements based on the meaning or type of the words that constitute a heading (for example, arrangement of headings Delineate characteristics which should be considered in choosing folders, guides and outguides This article looks at alphabetical filing. On the left side are holes for the papers, which are secured with metal clips. name; for example, ANSI American National Standards Institute. Copy. Simply file as you would if the name were spelled "Cruzsmith." Alphabetize nothing before something file incomplete names before similar complete ones. 3 stars Trading Company treated as Three. ARMA has published a list of Alphabetic Filing Rules, containing standard rules for storing records alphabetically. Pink Floyd is filed under P Arabic numbers written in digits (1,15,189) and Roman numerals (II, IV, IX) are considered one unit and are filed in numeric order before Including, but not exclusive to, your bookshelf. Best Answer. Learn faster with spaced repetition. File Folder Alphabet Labels are used for indexing your file folders by letter. Rule 9: Identical Names When names are identical, the filing order is determined by the addresses (Read & Ginn, 2015, p. 89). Names which begin with a number should either be listed before the alphabetical names in numerical order or converted to words and placed in the appropriate alphabetical position, depending on the rules of the organization, e.g. A file sorter/folder organiser which will automatically sort you files into folders based upon rules that you create about it's file extension, name, file size, mp3 tags, date created or date modified as new files are added/downloaded to a folder.
Kryssia Campos / Getty Images. Using a name is the most commonly used factor. When we file by name, subject and area we should always file alphabetically and by date. Copy. Alphabetical Filing #1 CDs are filed alphabetically by group name or last name. Do not file names beginning with Mc as Mac. de Gaulle, Charles (With French names, the de goes before the last name when the last name contains only one syllable. Elvis Presley is filed under P because it is the first letter in the last name. New Deal Loan Company. Exhibit 1.15.7-1 shows basic rules for alphabetic filing. 
State the general rules for record control in a hospital or clinic and the specific filing rules required to maintain an efficient health record service 12. Organizations and Institutions. Basically, A comes before B, and if the first letters are the same, you look Best Answer. An index is created to help locate the files. (3) numeric suffixes come before alphabetic suffixes (4) 2. For example, convert "John Smith Company" to "Smith, John Company."
Similar to the previous rule, index letters, acronyms, and abbreviations as written and as one unit. ARMAs alphabetic indexing rules provide guidance. Alphabetical Order. Numeric systems are evaluated in other articles. Rule 1. The filing method under which files and folders are arranged in order of alphabets of the names of person or institution concerned with such file is alphabetical classification. Rule 1: File by name in terms of the first letter Example: African Eagle Becker Duncan & Co Greenfield. 5. The alphabetic indexing rules in this product are adapted from the Simplified Filing Standard Rules in Alphabetic Filing Rules, published by the Association of Records Managers and Administra-tors, Inc. (ARMA). 8. Divide the files into piles by the first letter of the first marker that you chose, such as last name or state.
Letter by letter: In this version, spaces between the words are disregarded. Any such classified arrangement necessarily involves In filing the names of persons, the surname or last name is considered first, the first name or initial second, and the middle name or initial third. We can sort the names letter-by-letter (as-is), with no compromises. Our new CrystalGraphics Chart and Diagram Slides for PowerPoint is a collection of over 1000 impressively designed data-driven chart and editable diagram s guaranteed to impress any audience. But remember the exception: when spaces separate single letters in the business names, index them as a separate unit but in that order as theyre written. Contracts, purchase orders, etc. Perform the 6 steps involved in processing correspondence and other documents Index records for key words Process requests to charge out records Color-code names in an alphabetic file. Rule 9 Numbers in Business and Organization Names. Terms in this set (13) 1)Sequential order. Middle Names are alphabetized by units (the number of words contained in a name).
Ignore the hyphen and file thetwo words as one unit.As Written As Filed By Unit 2 1 DianneDianne Roger-Bach Roger-Bach MarkMark St. Paul Saint PaulRule 5:Name of 
Is punctuation considered with alphabetizing a name? Alphabetizing is defined as the arrangement of words in alphabetical order. B. Each organization may either accept the ARMA standard or establish its own Other Editions of Alphabetic Indexing Rules - With CD. File abbreviations as written, e.g. Filing systems have file folder alphabet labels for their files typically have no more than 4000-6000 files. Many of them are also animated. Transcribed image text: Which of the following names is out of sequence according to alphabetic filing rules? Learn vocabulary, terms, and more with flashcards, games, and other study tools. filing in exact alphabetical order is literally that, so once you have established where the surname goes in the filing system you then have to work out where the document goes within that The word "nothing" (begins with an N) comes before the word "something" (begins with an S) if you are alphabetizing the words. Alphabetical Filing #1 CDs are filed alphabetically by group name or last name. please answer these questions, I have only 30 minutes Alphabetic Filing Order, Business and Personal Names (23 questions) Click the Alphabetize personal names last first, then first names, then middle names or initials. Before learning the 12 filing rules, an understanding of filing terms is necessary. Unit - Each part of a name is a unit. Names are alphabetized unit by unit. If there are two parts in a name, the name has two units. Indexing - Indexing is determining the order and format of the units in a name. Keep the two types of information separate in your business filing system. Always (Each separate word used in filing is called a filing unit.. A file sorter/folder organiser which will automatically sort you files into folders based upon rules that you create about it's file extension, name, file size, mp3 tags, date created or date modified as new files are added/downloaded to a folder. Indexing. This guide provides 11. In the real world, there are prefixes to names to consider, numbers in company names and other companies known only by acronyms of their former names. Suddenly, filing alphabetically becomes a bit more complicated. In order not to "lose" a file that is somewhere but not where you first thought, you need a system. What are the 10 rules in alphabetic filing system? See answer (1) Best Answer. Rule 1: File by name in terms of the first letter Example: African Eagle Becker Duncan & Co Greenfield. alphabetic filing system: A filing system in which files and documents are arranged in alphabetic order from A to Z. 12. Chapter 5 Alphabetic Indexing Rules 910 RECORDS MANAGEMENT Judith Read and Mary Lea Ginn 1. Numbers in Business Names. Rule 7: Numbers in Names : Rule 7: Numbers in Names Business names Numbers spelled out are filed alphabetically Numbers written in digits are filed in ascending order before words Arabic numbers are filed before Roman numbers For inclusive numbers, only the first digits are used Ordinals (st, d, th) are disregarded A number linked to a letter or word is a single unit Hyphens Alphabetical File Folder Labels. Payroll and Employee Information. Government Names. 4 Alphabetic Indexing Rules 1-RULE 1: Business Names -Each word is a separate unit -if contains personal name, index the name in the order it is written. Use the last name to alphabetize businesses that include an individual's name. There are rules to English alphabetization, and those rules are very precise. Supporting performance objectives 21, 25, and 26 of the V-TECS (Vocational-Technical Education Consortium of States) Secretarial Catalog both a set of student materials and an instructor's manual on specialized rules for alphabetical filing are included in this packet. It would appear that filing is done according to what school you attended. 4. Carole Anne Reinhardt Explanation:- Alphabetical filling rules . This method of filing correspondence is popular in the sales field and has been used by the U.S. Navy. :rolleyes: Is there a correct rule of thumb for alphabetical filing. For example, This system is therefore more time-consuming to use than one in which each file is given an instantly identifiable name. With a large amount of files the chance of duplicate names is great which can lead to confusion and increase retrieval time. The 12 rules you will learn in this chapter follow the same principles Word by word: Here, each word is filed on the basis of the first letter. They are all artistically enhanced with visually stunning color, shadow and lighting effects.
Before putting the files into alphabetical order you have to decide what will be the designator of the file. For date filing, file your most recent files on top. Geographic Geographic filing systems operate generally by county or country and then alphabetically or numerically by account name or number. Pink Floyd is filed under P because it is the first letter in the group name. Use the last name to alphabetize businesses that include an individual's name. Alphabetical filing rules. This short page from the University of Idaho goes over the absolute basics of alphabetical filing. Numeric systems are evaluated in other articles. in ascending order of the alphabet beginning with A and finishing See de Maupassant, below.) This article looks at alphabetical filing.
alphabetical filing rules for business names
